This Activity Consists Of Two Problems. Problem One Gary Seitz Is Director Of Procurement For

This activity consists of two problems
Problem One Gary Seitz is director of procurement for the Forest Medical Center in Oak Park, Illinois
His medical center recently purchased more than 300 new side tables for the patient rooms from Quick-and-Cheap Furniture
 His team, however, is not happy with the paint quality of these tables
 They feel the firm providing the tables was rushed to get the order out and did not do a great job
They have examined each of the 312 tables that they have received so far and found the following defects, listed in alphabetical order:   Table DefectsProblemNumber of OccurrencesDirt in paint65Off-color17Orange peel12Other1Sad looking43Scratch11Sealer under8Thin paint31 Instructions Use Excel to: Create a Pareto Chart for this situation
Create and complete a table for this situation using the following headers:  Problem
Frequency
Cumulate Frequency
Percentage
Cumulate Percentage
List the most frequently occurring problem first in the table, then the next more frequently occurring problem second in the table, and so forth
In a Word document: Draw two conclusions about the quality of the patient tables that Quick Furniture has shipped to the Forest Medical Center
Submit both your Word and Excel files
Problem Two Ted Short, manager of procurement at the Lake Luna Medical Center (LLMC), is starting a process to examine at the general process that is followed at his center for procurement of medical supplies at his facility
His first step is to develop a flowchart for the current process that employees at his center follow
He has asked you to draw that flowchart for him and make any obvious changes to shorten the process
Here are the key steps that are followed:  The LLMC employee fills out a paper requisition and sends that to his department head for approval
The department secretary first examines the requisition to see if all needed information is present
 If it is, then she sends to the department head for approval
 If not, she returns to the employee for any needed corrections
 The employee then returns the requisition to the department secretary for review again
Requisitions with the correct information are sent to the department head
The department head reviews the item to determine if the material requested seems appropriate
 He may contact his employee to discuss any questions he might have
  If he feels it is inappropriate, then he rejects the request and sends it back to the employee
    If he feels it is appropriate, then he checks the budget to see if there are sufficient monies in the budget to pay for this
  If there are not, then he rejects the request and sends it back to the employee
  If there are sufficient funds, then he approves them
If the requisition is approved, then the department secretary sends the requisition to a member of the LLMC Procurement Team
  The LLMC procurement specialist checks to see if the suggested vendor on the requisition is on the approved vendor list (AVL)
If not, he sends the request back to the department secretary and the process starts all over if the LLMC employee wants to continue to pursue it
  If the employee does not, then the requisition is terminated
If the vendor is on the AVL, the LLMC procurement specialist checks to see if a quote is required, either based on the type of equipment and material required or on the amount of the purchase
     If no quote is required, the procurement specialist transmits the PO to the vendor for execution
If a quote is required, then the specialist contacts the vendor and asks for a quote
 If the quote is satisfactory based on past purchases of such items, the specialist approves the quote and places the order
    If the quote is too high, the specialist contacts the LLMC employee and asks for another vendor to check
The procurement specialist then checks the second vendor
Usually, a procurement specialist will have to check only two vendors at most
If the specialist cannot find a vendor with it suitable price after two tries, then the PO is cancelled
When the specialist finds a vendor who submits a suitable quote, the transmits the PO to the vendor for execution by US postal service or by telephone
The procurement specialist then logs the transaction into the financial system
The procurement specialist then forwards the request to the Accounts Payable Department for payment when the receipt of the materials and equipment ordered, if acknowledged
Instructions Use Microsoft Word to complete the following: Develop a flowchart for this process
Suggest three improvements, based on total quality management, that Ted Short can use to make the current process more efficient
Week7
docx